CONSTITUTION OF THE

COLLEGE OF ENGINEERING AND ARCHITECTURE COORDINATING COUNCIL

WASHINGTON STATE UNIVERSITY

Revised September 8, 2009

PREAMBLE

We, the students of Washington State University in the College of
Engineering and Architecture, do hereby establish this organization to 1) advance
the education of our fellow students through participation in extra curricular
activities, 2) inform our fellow students of the activities scheduled by our
member clubs, 3) offer support and resources  to aid the extracurricular activities
pursued by our member clubs, 4) follow the parliamentary procedures as outlined
in the Associated Students of Washington State University Parliamentary Procedures
Pamphlet, and 5) promote cooperation in a professional manner among our member
clubs.

ARTICLE I: Statement of Name

The name of this organization shall be the College of Engineering and
Architecture Coordinating Council, to be designated by the acronym "CEACC.”

ARTICLE II:  Requirements for
Representation in CEACC

CEACC shall be composed of representatives
from all student groups within the College of Engineering and Architecture as
well as representatives of honorary student groups whose club advisor is a
member of the College of Engineering and Architecture faculty.  Student groups
wishing to be a member group of CEACC must be registered with the Washington
State University Registered Student Organizations (RSO) board and hold an
active financial account with the board.  Student groups choosing to avoid
enrollment with the RSO board will forfeit the right to receive funding from
CEACC due to the difficulties involved with transferring monies to a non-RSO
registered group.

ARTICLE III: Student Representation
Duties

Each member group shall be represented by a student officer of each specific
group, and this selected officer shall be known as the Representative for the
originating member group.  The Representative for each member group must be
enrolled as a full time student at Washington State University.  The selection
and term length of each member club Representative shall be the prerogative of each
member club; however, an elective selection process and a term length of one
academic year are suggested.  In the instance that the designated
Representative for a specific member group is not available to attend a CEACC
General Meeting, the member group may designate a Substitute Representative to
attend the meeting.

It is expected that the designated Representative or Substitute
Representative of a specific member club will be in attendance and participate
actively in the CEACC General Meetings.  The failure of a specific member group
to secure representation at a CEACC General Meeting will result in the
forfeiture of funding proposal rights and general operational funding rights for
that semester by that specific member group.  The CEACC Secretary and Treasure
Officers shall be responsible for maintaining a current list of member groups
which have maintained adequate representation at CEACC General Meetings. 
Member groups may reestablish funding rights through adequate representation in
subsequent semesters, provided that the other funding requirements, as outlined
below in Article IV, are met by the specific member group.

A list of the officially recognized student groups and honorary student
groups within the College of Engineering and Architecture shall be appended to
this Constitution and are located in Appendix A. All groups shall be allotted
one representative in CEACC. If a group so chooses, more than one
representative may attend from that group. They shall be represented in CEACC
only upon invitation by CEACC; however, affiliation with CEACC shall be the
prerogative of each group, and each student group shall maintain one vote. If
there is more than one representative from a group, only one may vote. The
determination of which student Representative has the group’s vote is up to
that student group.



The student groups in Appendix A shall be revised each semester during the
General Information Meeting outlined in Article VII.

ARTICLE IV: Requirements for
Funding Eligibility

All member clubs of CEACC will be entitled to a token amount of funding, to
be known as the Semester Support, per semester that the club maintains
active status within CEACC.  The amount to be awarded to each club will be
determined on a semester-basis by the Officer cabinet, and the distribution of
the semester support funds will be equal among all clubs, regardless of size. 
Member groups are encouraged to reserve the right to refuse the semester
supports funds if the funds will not be needed for the normal operation of the
group during the current semester, and to return unused semester support funds
to CEACC at the end of the semester.

Member groups maintain active status within CEACC by 1) completing the CEACC
Semester Support Request Form indicating how the group plans to use the Semester
Support funds,  2) attending both the Informational Meeting and the General
Funding Meeting held each semester where the CEACC Semester Support Request
Form will be handed out and collected, respectively,  and 3) submitting a CEACC
Semester Support Evaluation Form the following semester indicating how the
member group utilized the Semester Support funds.

Proposals for additional funding in excess of the Semester support as
defined above and the procedures for evaluating and granting these excess
funding procedures are discussed under Article VIII.

ARTICLE V: Officer Elections

The CEACC Officer Cabinet shall be composed of a Chair, Vice-Chair,
Secretary, Website Chair, Treasurer, and Activities Chair with their respective
duties defined in Article VI below.

Section A.  Election Procedures

Each officer position shall come up for election previous to the last
regular meeting of the Spring Semester. Each position serves one term as
defined in Appendix B. Newly elected officers shall, with the help of the
outgoing officers, organize the end-of-the-year picnic. Newly elected officers
shall also, before the end of the Spring Semester, with the help of the
outgoing officers, review and understand all the usual events and duties that
that particular officer will be responsible for in the coming term.

The Chair and Vice-Chair shall be nominated from within and then elected by
the standing membership of CEACC. All other positions, Activities Chair,
Secretary-Treasurer, and Computer Chair, shall be nominated from within a CEACC
member group as listed in Appendix A. These positions will then be elected by
the standing membership of CEACC. If a CEACC representative becomes an elected
officer, the vacant representative position shall be filled by a new
representative of the respective member student group.

The elected officers shall take office beginning with the Fall Semester.

Section B.  Procedure to Fill Vacancies within the Officer Cabinet

It is also possible for a person to serve only one semester, or in other
words the first half of the term. If that is what they desire, this limitation
must be known prior to a vote. If elected, they will only serve for the fall
semester. The process that occurs in electing their replacement is the same as
if an officer leaves anytime prior to the expiration of the term, described
further in this article.

In the event that the Chair position is vacated prior to the expiration of
the term, the Vice-Chair shall fill the Chair position for the remainder of the
term. Then a new Vice-Chair shall be elected from within and by the standing
membership of CEACC for the remainder of the term.

In the event that the Vice-Chair position is vacated prior to expiration of
the term, a new Vice-Chair shall be elected from within and by the standing
membership of CEACC for the remainder of the term.  In the event that the
Activities Chair, Secretary-Treasurer, and/or Computer Chair positions are
vacated prior to the expiration of the term, these positions shall be filled
for the remainder of the term by newly elected officers from within a CEACC
member group.

If a position is vacated prior to expiration of the term, the replacement
shall take office immediately after being voted in. The one exception is if the
officer had been voted in with the intention of serving only half a term, in
which case the replacement shall take office beginning in spring semester.

Section C.  Impeachment of CEACC Officers

Officers of CEACC may be removed from their office at any time by a
two-thirds majority vote of the representatives along with a quorum present.

ARTICLE VI: Executive Duties

Section A. Voting Powers of CEACC Membership

Any authority or power of CEACC shall be used in the best interest of the
represented member groups.  All decisions of the council shall be controlled by
a majority of those with the right to vote. Each student group and all the
officers excepting the Chair will have one vote.  In the event of a tied vote,
the item under consideration shall be further discussed and will again be voted
upon.  Should the voted still be tied, then the Chair will cast the deciding
vote.

Section B.  Duties of the Officer Cabinet

The duties of the Chair shall be to organize general meetings and cabinet
meetings of CEACC, to preside at such meetings, and to appoint committees, as
well as perform the executive duties of Chair. Meetings shall be conducted in a
formal manner. The executive duties include meeting either the CEACC advisor
and/or an appropriate substitute as needed, ensuring the Constitution is
followed, assist in organizing the career fair (i.e. solicit companies, agenda
planning, student assistance, etc.), and organizing convocation (i.e. program
development, student assistance, etc.).



The duties of the Vice-Chair shall be to assist the Chair in his or her duties
and, if the need arises, to represent the Chair. The Vice-Chair will also be an
ex-officio member of all committees, unless deemed unnecessary. The Vice-Chair
shall, in conjunction with the Chair, organize the Engineering In Training
(Future Engineers) reviews for both fall and spring semesters. He or she shall
organize and execute the evaluation process for outstanding student and faculty
awards.



The duties of the Secretary shall be to record and distribute the minutes of
the meetings, take attendance, and manage the applications of member clubs for
both semester support funds and for funds exceeding the semester support.  The
Secretary shall work in conjunction with the Officer Cabinet to determine which
member clubs, on the basis of their funding request forms, are eligible for
active status in CEACC, and the Secretary shall notify active clubs in writing
of their status. Furthermore, it shall be his or her responsibility to produce
a notebook containing all activities and events of CEACC for each year. 



The duties of the Treasurer shall be to keep financial records and conduct all
financial transactions. In questions of financial standing, it is the
Treasurer’s duty to notify CEACC of the current state of the budget.



The duties of the Activities Chair shall be to organize all student assistance
of the CEA career fair and convocation, to organize all activities from CEACC
(i.e. athletic events, production of CEACC calendar, etc.), and to advertise
for all meetings and activities.



The duties of the Computer Chair are to maintain, upgrade, and advance CEACC’s
web page and any further expansions. The CEACC email lists and other computer
oriented necessities are also his or her responsibility.



All members of the Officer Cabinet, particularly the Activities Chair, shall
hold joint-responsibility for the construction and upkeep of the contents of
the CEACC display box on the first floor of Dana outside room 138.

ARTICLE VII: Order of Business
Clause

The business of CEACC will be concluded within two General Meetings each
semester.  All clubs, whether seeking solely the Semester Support funds, as
defined within Article IV, or additional funding in excess of the Semester Support
amount, will be required to attend in order to receive funding.  Cabinet
meetings shall be held to prepare for General Meetings as often as the Chair
deems it necessary.

Section A.  General Information Meeting

The General Information Meeting shall be held in the beginning of the
semester as scheduled by the Officer Cabinet.  The purpose of the General
Meeting shall be to 1) inform member clubs of the proposal submission
guidelines in effect for the current semester, 2) provide member clubs with the
necessary forms to request funding and help in completing said forms, and 3)
seek approval of the General CEACC Membership for any changes to the CEACC
constitution proposed by the Officer Cabinet.  Appendix A of the Constitution
shall also be updated with information provided by the member clubs during this
Informational Meeting.

Section B.  General Funding Meeting

The General Funding Meeting shall be held during the fifth, sixth, or
seventh week of the semester, at the discretion of the Officer Cabinet.  All
proposals for funding in excess of the Semester Support for the current
semester and the first six weeks of the next semester will be considered at the
single General Funding Meeting.  Because of the large number of funding
proposals anticipated, the General Funding Meeting will be held on a Saturday. 
All member groups are encouraged to send two to four members to represent their
club’s interests at the meeting; however, only one member group Representative
shall retain the right to vote, as outlined in Article III.

The order of business at the General Funding Meeting shall be:

A call to order

Attendance taken and reading of the minutes

Reports of officers and committees

Review of current CEACC budget, including semester support to be
awarded

Presentation of all CEACC member group proposals for funding in
excess of the semester support monies

Discussion and voting on proposals for excess funding

Election of officers, whenever applicable

The above order of business is just a guideline and items may be changed by
the Chair at anytime with the approval of the membership.

Section C.  Special Meetings

In addition to the regular meetings, any member of CEACC may initiate a
special meeting by notifying the chair; however, care will be taken to accomplish
the majority of communication among the CEACC Officer Cabinet and the member
groups through electronic means.

ARTICLE VIII: Procedure for
Additional Funding Proposals

Clubs which are seeking funds in excess of the semester support must
demonstrate a greater commitment to CEA by meeting a certain percentage of the
criteria established below. Paramount among these criteria is the
demonstration of the club's presentation of the CEA as a teaching and research
institution in intercollegiate, industry, and student recruitment
environments.Funding may be provided to any member groups by following
the process below.

Section A: Proposal Application

If a member group wishes to apply for funds from CEACC, the member group must
fill out a proposal form as made available on the CEACC website in accordance
with the semester specific directions given by the CEACC Officers board.

A member group may not submit a proposal for additional funding from CEACC
without having also submitted proof of status as an active member group as
outlined in Article IV.

Subsection A:  Criteria for Additional Funding

The following criteria will be considered in the evaluation of proposals for
funding in excess of the semester support monies:

Services that the organization has provided to CEA, including
recruiting events such as laboratory tours, high school recruitment, and
involvement in the Gannon and Goldsworthy Academic Involvement Fair.

Demonstrated community service to the larger community

Number of active members, such that clubs which demonstrate a
high level of activity are rewarded for their efforts

Benefits to the CEA and the member club, such that successful
clubs are recognized on a college level

Matching funding having been secured by the member club from
sources other than CEACC, including funds on the departmental level.

· Maintained
club website and bulletin board in room 106

Section B.  Presentation of the Proposal to the General Membership



Proposals from all member groups seeking funding in addition to the semester
support monies shall be collected by the Secretary, who will distribute the
collective proposals to all member clubs prior to the General Funding Meeting.

When the proposal is being presented, the order is as follows. First there
will be discussion of the proposal. Once this has commenced, all those voting
will mark the box they wish on their copy of the proposal form, ‘Pass Full’,
‘Pass Reduced’, or ‘Fail’. The Chair will then collect these ballots and count
them. For the proposal to ‘pass full’ or ‘fail’, one of those options must have
received a majority of the vote. If one of them didn’t, further discussion will
ensue. A simple hand vote will then suffice for a specific reduced dollar
amount suggested. A quorum must be present to vote.



The following guidelines need to be observed when considering all proposals.
First, CEACC must have enough funds to pay for the amount asked. It is the
Treasurer’s responsibility to determine the amount of funds available. Second,
the proposal must meet the criteria set forth below in determining what
activities CEACC funds. Third, fairness is to be taken into account by trying
to distribute the money reasonably between all groups.  The funds available to
CEACC for the academic year shall be divided into amounts available for funding
during each semester, and the funds received from the Career Fair shall be
reserved for the following academic year.

ARTICLE IX: Amendments

This Constitution shall be reviewed annually, each spring semester by the CEACC
Officer Cabinet.  The Constitution may be changed or amended by a two-thirds
vote with a quorum present.

Appendix B

Definitions for terms used within this constitution:

· Active Status:  Member clubs who complete the Semester Support
Request Form, attend both the informational and the funding appropriation CEACC
meetings, and complete the CEACC Semester Support Evaluation
Form for the previous semester shall be considered to have active status as
outlined in Article IV.

· Probation: While under probation, whenever the
student group in question brings forward a funding proposal, the fact that they
are on probation and the reason for this is presented.

· General Meeting: Meeting that includes all
officers, CEACC representatives, advisor, and whomever else the Chair deems
necessary. Purpose is to address CEACC business

· Cabinet Meeting: Meeting that includes only the
officers. Purpose is to prepare for the general meeting.

· Quorum: A minimum of 50% of current CEACC
representatives and officers.

· Standing Member: A current CEACC member, both
representatives and officers.

· Term: Length of a term is one year and starts in
the fall.

· Member Group: Any group listed within Appendix A

AMENDMENTS TO THE
CONSTITUTION

29 January 2009

1. In order to increase the transparency of the funding
   process and in keeping with the goals of CEACC as listed in Article VIII,
   Section A, the activities of the club which benefit the College of Engineering and Architecture must be included on the proposal form.  These
   statistics, including the 1) current budget of the event, 2) the percent
   of the budget that is being requested from CEACC, 3) the hours of service
   that the club has given to the college and university, 4) the activities
   that the club has performed in its interest area, 5) the status of the
   club’s website and poster display in Dana 136,  and 6) the efforts that
   the club has made to retain students, will be made available to the
   General Membership during the Semester Appropriations Meeting without
   exception.  These statistics are intended to identify the overall activity
   level of the club.

2. The semester supports funds are to be considered
   independent of the Semester Appropriation Funds and may not be discussed
   during the Semester Appropriations Meeting.  However, clubs which wish to
   receive Semester Support Funds must submit a Semester Supports Funds Report
   for the previous semester and a completed IRI form to the CEACC box in
   Dana 140 by 5pm on 5 February 2009.

3. A completed IRI form, with the required signatures and
   account numbers is due in CEACC box in Dana 140 by 5pm on 5 February 2009 with the completed funding proposal.  Clubs may pick up forms from CUB 60
   (Cougar Card Center).

4. At the conclusion of the Semester Appropriations Meeting,
   the general membership will vote on a single completed budget.  Clubs are
   encouraged to prepare their own suggestions for the Appropriations budget
   both before and during the meeting.

5. Attendance is required for the General Information
   Meeting, the meeting with the Dean, and the Outstanding Student Awards and
   Officer Election Meeting.  Clubs which do not meet these attendance
   requirements will not be allowed to present proposals in the following
   semester. Clubs are encouraged but not required to maintain a presence at
   the Semester Appropriations Meeting even if their club is not requesting
   funds.